Usually, you apply through your subjects department. All IOE EC requests are considered by the IOE EC panel. ECs are designed for emergencies. Section 1.5: Providing Supporting Evidence, Recent Environmental Change and Biodiversity. Extension approved? While this may seem counterproductive when youre struggling to meet deadlines, the small effort it will take could really improve your grade. Detail of where to submit the form are in your Student Handbook. If the latter, the expectation is that this is because the EC is ongoing and preventing you from applying for an EC by the deadline. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. e.g. London, E16 2RD Extenuating Circumstances | Students Union UCL Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. This could be: You may also have to attend an interview with the department to determine whether youre eligible for extenuating circumstances. Please refer to SHS Faculty for penalties for over-length work, Recent Environmental Change and Biodiversity. /Tx BMC Extenuating Circumstances include, but are not limited to: During the pandemic, the definition of Extenuating Circumstances has been expanded toinclude: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (Annex 4.1.1: Grounds for Extenuating Circumstances). uM*\)+(. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to submit your application materials. endstream endobj 435 0 obj <>/Subtype/Form/Type/XObject>>stream The best way of ensuring that you do well in your assessments is to get into good working habits that mean you are able to meet the deadlines that we set. The evidence must be a signed statement from a registered doctor or other medical practitionerin UCL Student Services OR external totheUniversity. This is a guide to the UCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. Further information about the types of evidence which you might be able to use is available in, Section 1.5: Providing Supporting Evidence. Use the "Satisfactory Academic Progress Appeal - Unit Cap" form on the Financial Aid Website.) EMC Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. Advertise a vacancy on our platform today. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. /Tx BMC You will need to submit as a single file in one of the following formats: Microsoft Word (DOC) and Adobe Acrobat (PDF). Theywontusually accept things such as viruses, disk corruption, printer problems etc. HPpuVru0 Self-certified EC claims must be submitted before the assessment deadline/date. Further information about the types of evidence which you might be able to use is available inSection 1.5: Providing Supporting Evidence. endstream endobj 428 0 obj <>/Subtype/Form/Type/XObject>>stream You must proof-read and correct all errors. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. This must be specific, it cannot just say that you were ill, or that you told your doctor you had beenill. We live by four promises. Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate . Were led by studentsand that means youre in charge. National Student Money Week: Here's how we're supporting you. includes details of all the different support that is available to you. A conventional EC will need to be considered by the Geography EC panel and this can take up to 10 days if we are receiving a very high volume of requests. A list of references cited should be provided at the end of the paper, using the format described in classes for course GEOG1008 Writing and Analysis in Geography. - Rescind clause 4.5.2 of the UCL SU Clubs and Society Regulations to allow RUMS clubs and societies to apply for re-affiliation if disaffiliated. If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. If a programme includes teaching after Term 3, students can also self-certify on a third separate occasion. For either route, it makes sense to get in touch as soon as possible. The support universities offer will vary depending on the institution and your personal situation but is likely to come in the form of an extended deadline, extra time in exams, entitlement to a transcriber or notetaker, or increased accessibility. The EC guidance on this page is only for students studying in IOE (Faculty of Education and Society). You should receive a response withinone week of submitting the request for review. Please avoid sending photographs that you think illustrate your condition. These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT If you have been affected by a death of someone other than one of the specified relatives,you will need to clarify your relationship to the deceased and the impact this has had upon you. review their decision. Your evidence will need to cover the full period for which you are requesting mitigation. There is no official limit for conventional ECs, but anything over 12 weeks can only be authorised by the Joint Faculty. Extenuating circumstances - University of Plymouth Here are three students sharing their experiences of applying for financial support from us. Extenuating circumstances If you are too unwell to take an exam, you can follow the same route as above, including self-certification if that is still available (e.g., if you have not already self-certified twice), to apply for Deferred Assessment. Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. You will need to provide the additional evidence within four weeks of being contacted. If a student experiences circumstances which prevents them from meeting a deadline that are sudden, unexpected, significantly disruptive and beyond their control, they should submit an Extenuating Circumstances (EC) Form to the Department of Geography. If you are disabled or have a health condition that you feel might impact on your ability to perform in assessments, you can apply for reasonable adjustments to your assessment(s). You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. This may affect the type of mitigation that is available to you. Title, as well as the course number, course title, and the candidates name and year of study, should appear on the front outside cover. The length of extension you request should be commensurate to the EC you describe and the evidence you provide the EC panel will consider the most appropriate form of mitigation and may grant an extension of greater or shorter length than requested. The IOE EC panel will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Rather than letting your life snowball and impact your personal, academic and even financial life, universities have structures in place to help you navigate hard times. HPpuVru0 Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. endstream endobj 446 0 obj <>/Subtype/Form/Type/XObject>>stream UCL extends Extenuating Circumstances allowance as part of 'no How to apply for extenuating circumstances? Explained by FAQ Blog Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. If you have any concerns or questions about the Extenuating Circumstances process, Accountability and Questions for Officers, UCL students organising for sustainability, Associate/Visiting membership terms and conditions, Support the UN's Sustainable Development Goals, Develop into a great research collaborator, Student Psychological and Counselling Services, Office of the Independent Adjudicator (OIA), How to get the right insurance for members and coaches, Entering External and BUCS/LUSL Leagues, Knockouts, Tournaments and Events, Organise an Event with an External Speaker, How to add a Club/Society event to the What's On Calendar. If you have not been able to submit your work because of a technical problem, you must complete an AssessmentUCL Query Form. We should, in these circumstances, be able to get back to you within 10 days. Extenuating Circumstances | Students Union UCL For further information on Extenuating Circumstances, please visit the UCL Academic Manual. If the mitigation you are applying for is not included in the Self-Certification Policy, you will need to provide evidence with your EC claim. HA If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please see, Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in the. UCL have a Self-Certification Policy in place for the 2022/23 academic year. Together,wecanmake the world around usbetter, on campus and beyond. endstream endobj 437 0 obj <>/Subtype/Form/Type/XObject>>stream You apply for extenuation via an online form. Third-year student, Iris, recently received an emergency grant, hear what the process was like . Take a look in your student handbook to find the extenuating circumstance procedure. University Way If youre still confused, try and arrange a meeting with your tutor to discuss your reasons for applying and see what they suggest. This may affect the type of mitigation that is available to you. !)z)/VETU*P:BYG-r6BZSZY6bvc]v0QZq What qualifies for extenuating circumstances? Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). If a programme includes teaching after Term 3, students can also self-certify on a sixth separateoccasion. This means that students can self-certify without providing evidence for up to two separate periods within the 2022-23 academic session. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. You can submit an Extenuating Circumstances claim to access mitigation such as an extension or deferring an assessment to a later date. endstream endobj 431 0 obj <>/Subtype/Form/Type/XObject>>stream This is howyou make a difference during your time here, and while youre at it,addvaluable stuff to your CV, giveback to the communities youre living in and discover London in a unique way. They will not normally be consideredbecause where you have disclosed a disability, your department should already have put into place Reasonable Adjustments to support your studies. If your application is accepted, youll be notified of your new deadline or circumstances either by email, letter or in person. If you're struggling with situations beyond your control, extenuating circumstances could help. Please note: Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. 474 0 obj <>/Filter/FlateDecode/ID[<5B73B29DB8FA9243A0D5FE7EDEE066B7>]/Index[419 117]/Info 418 0 R/Length 173/Prev 109114/Root 420 0 R/Size 536/Type/XRef/W[1 3 1]>>stream However, this may be accepted if there has been an acute flare up of a mental health or medical condition, related to exam stress, which can be documented with evidence from a doctor or other registeredmedicalpractitioner. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to . They should be identified as Table 2 or Figure 1 etc, and all must have a short descriptive title. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. You will also be notified of the outcome of your claim via Portico. Students are strongly advised to notify the department in advance if Extenuating Circumstances are likely to prevent them from meeting a coursework submission deadline. endstream endobj 436 0 obj <>/Subtype/Form/Type/XObject>>stream After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application. Short-term support for illness, bereavement or other unexpected emergencies. The IOE EC may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. PREPARE. Read about our Research Excellence Framework submissions and results. According to most dictionaries, it means any circumstances or situations that would justify someone's actions by stating certain reasons; or to lessen or reduce the seriousness by giving valid reasons that would be given due consideration. If the request is accepted, the student may be granted an extension. The Student Disability website has further information there. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate supporting evidence (e.g. Section 2.9: If you miss the deadline for EC claims. Re-affiliation of RUMS Clubs | Students Union UCL H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY If your evidence isnt written in English, you must provide a notarised translation. Help us make this site better by telling us what you think about this page, University of East London All coursework should be submitted by 12.00 noon on the stated deadline. Step-by-step: How to apply for extenuating circumstances Step 1: consider whether you are eligible to apply. You can still submit an EC as long as its before your formal results are published at the exam board. Only one side of the paper should be used; double or 1.5 times line spacing should be used; and the print size should not be smaller than that used for this document (12 point). Work will not be accepted by email. If your ECs are submitted late, your evidence should help to explain the delay. Because we need to evaluate the evidence that you submit to us for these, this route takes a little longer, but we should again be able to get back to you within 10 days. If you are not sure which mitigation is right for you, you can discuss this with your personal tutor or the IOE EC team. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. Applying for an EC using self-certification. How to apply for extenuating circumstances? Source: Shutterstock. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. Family emergency while studying abroad? 'Extenuating Circumstances' are events that are . If the illness of your relative has had a direct effect on you, such as an impact on your own health or mental wellbeing, you will also need to provide the appropriate medical evidence verifying the impact this has had onyoutoo. Self-certified ECs do not require evidence but there are important limits to their scope: Self-certification requests are designed for circumstances where evidence is difficult to obtain or where the mitigation is limited to the point that it doesnt justify increasing workload pressure on GP practises by insisting on medical evidence. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. Extenuating Circumstances are circumstances which, Such circumstancesrarely occurand would normally be. For any questions regarding extenuating circumstances, fee waivers and extensions, we encourage you to reach out to us directly by email or by phone at 401-863-2378. This step-by-step guide will clarify how to do that. However, theywillconsider your circumstances if there is a significant failure of the University network systems or serious problems with academic project work such asequipmentfailure. All discussions will be treated confidentially. . Read the Extenuating Circumstances regulations before completing this form.2. PDF EXTENUATING CIRCUMSTANCES (EC) CLAIM FORM - UCL Computer Science HA Although we encourage you to discuss coursework with others, the final product must be your own work. Ifyou are still unhappy after the review, you. You are responsible for letting UCL know about any event that might affect your performance in assessments (exams or assignments) at the time that it takes place. Further information about the types of evidence which you might be able to use is available in Section 1.5: Providing Supporting Evidence. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application on Portico. endstream endobj 442 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj 433 0 obj <>/ProcSet[/PDF]>>>>stream hbbd```b``K@$Xa7X)"+! ANYWAYYY enough about meeee plz dont leave me hanging. We are the representative body for University College London's (UCL) students, one of the most diverse student communities in the world. Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. This is synonymous with "mitigating," or "exceptional" circumstances. You can submit a self-certified EC to cover any assessments (including exams) falling within that period. You can find the Extenuating Circumstances form here. endstream endobj 424 0 obj <>/Subtype/Form/Type/XObject>>stream Through the wide variety of taught modules we offer - from commercial and corporate law, human rights law and global health governance, to environmental law, intellectual property and legal history - you can explore your intellectual interests freely or choose to specialise in a particular area of legal research.. As part of the teaching and assessment throughout the programme, you will be . UCLs Grounds for ECs explain what will normally be considered. h{ks7_KRD3c\v'';cr$BZ^n`8Nk4V[zZ Q!GQe#8! . You should receive a response withinone week of submitting the request for review. If you have submitted a self-certified EC claim, this will be considered by staff in your department, who will try to give you a response as quickly aspossible. Extenuating Circumstances and Extensions - Brown University Routine computer problems such as viruses, disk corruption, printer problems, and short-term network problems are not normally considered acceptable grounds for an EC. New deadline: Staff name: Role: Staff signature: Date: Please ensure the details of the extension are communicated to the student, the teaching department (where applicable) and to the Faculty or Departmental Extenuating Circumstances If you can imagine it, theres probably a society for it. UCL Department of Geography, University College London, Gower Street, London, WC1E 6BT Tel: +44 (0) 20 7679 0500; You can read the full Extenuating Circumstances procedure in the UCL Academic Manual: Chapter 2, Section 2: Short-term Illness and Other Extenuating Circumstances. For submitted coursework, where a maximum word count has been specified, the following procedure will apply: i) The length of coursework will be specified in terms of a word count or number of pages; ii) Assessed work should not exceed the prescribed length; iii) For work that exceeds a specified maximum length by less than 10% the mark will be reduced by five percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; iv) For work that exceeds a specified maximum length by 10% or more the mark will be reduced by ten percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; v) In the case of coursework that is submitted over length and is also late, the greater of the two penalties will still apply. You are expected to only submit self-certified claims that meet the criteria set out inSection 2.5: Grounds for Extenuating Circumstances.